Office / Facility Manager - Part-time - Amsterdam

Location: Amsterdam, North Holland, Netherlands
Salary: competitive
Sectors: Support
Job Type: Contract
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Interested in working for one of the largest influenza vaccine companies in the world? Now more than ever it is exciting to take part in an organization fighting against pandemics and being a major contributor in the prevention of those. This international company located in Amsterdam is looking for an experienced Facility / Site Operations Manager for 24 - 32 hours per week.

Do you get your energy from being responsible for the day to day operational business and facilities administration and management of services and processes that support the office and laboratory in Amsterdam? The Facility/Site Operations Manager ensures that the organization has the most suitable working environment for its employees and their activities.

Daily operations will be tuned with the responsible Seqirus employee / manager. In addition to operational tasks, the role includes tactical and strategic FM topics. Responsible for ensuring that budget, procurement and contract management for the following services are appropriately provided: building maintenance, catering/vending, health/safety, security, utilities & infrastructure, parking and space management.

Responsibilities:

Besides day-to-day activities, responsible for:

  • Synergy between Office and Laboratory
  • Contract management: Overseeing, maintaining and periodically reviewing service contracts for:
    • Cleaning services (e.g.: cleaning on site, quality checks, surveys)
    • Security
    • Waste control (Lab & Office)
    • Plant (landscaping) maintenance
    • Coffee vending
    • Technical installations (e.g. ventilation/lighting)
    • Reception services (oversight, process, contract)
  • Supplier management (periodical meetings)
  • Purchasing management (issuing tenders)
  • Building maintenance (landlord, contractors, etc.)
  • Finance control / reporting (facilities budget, monthly review of actuals, SAP vendor set-up and first line invoice control)
  • Access control (e.g.: access control system weekly backups, periodic access review, badge coordination)
  • Health Safety & Environment (safety equipment maintenance contract, supporting the Emergency Response Plan and Team, Risk inventory and evaluation, supporting the Health & Safety /Prevention Officer)
  • Order purchasing (e.g. Office supplies, catering/lunch)
  • Workplace management and equipment, office moves
  • On- and off-boarding
  • Reception / visitor management
  • First line AV support
  • Site events coordination (i.e. supporting the Event Committee with Christmas, Summer events etc.)
  • Catering (Organizing weekly site lunch and meeting lunches)
  • Coffee vending
  • Office supplies inventory and ordering
  • Cleaning (e.g.: cleaning on site, quality checks, surveys)
  • Security
  • Waste control (Lab & Office)
  • Small maintenance activities (handyman)
  • Meeting room facilities
  • Technical issue coordination (i.e. support to resolve issues with office lighting, ventilation, etc. excludes laboratory equipment)
  • Parking (administration of the parking application)
  • Attending tenant meetings between the tenants and the landlord
  • Tenants meeting - building
  • Courier services support for the laboratory and office

Do you have 3 - 5 years of experience in the field of facility operations in an office environment or the life sciences industry? Do you have a minimum of a bachelor degree and are you structured, orderly, flexible and a professional with excellent communication skills in Dutch and English? Do you love a good hospitality? To apply send your CV and motivation to Demi Snelleman via d.snelleman(a)jpgray.nl or call 06 381 367 26 for more information.

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